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#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE HOW TO#
#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE UPDATE#
#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE MANUAL#
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Once the email protection is disabled, wait for previous Send/Receive cycles to complete.

#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE MANUAL#

To resolve this, go through the anti-virus instruction manual to check the procedure to disable email protection.

#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE DOWNLOAD#

This may cause the download of identical messages. Step 4: Disable Virus Scanner Integration with OutlookĪs discussed above, a virus scan solution integrated with Outlook can intercept Send/Receive request.

Next, right-click the Deleted Items folder and select the Empty folder option to delete the duplicate email messages permanently.

Clean Up Folder and Subfolders: It will clean up folders as well as subfolders.

Clean Up Folder: This option will allow you to delete duplicate email messages from a particular folder.

Clean Up Conversation: This will delete and move duplicate email messages existing in the conversation to Deleted Items folder.

Next, select any one option based on the occurrence of duplicate items:

Click the Clean Up option on Home menu.

Select the Inbox folder that contains duplicate emails.

Clean Up is one such built-in utility that helps in removing duplicated inbox email messages. MS Outlook comprises several utilities and add-ins that can help clean duplicate emails in MS Outlook effectively.

Set ‘ Schedule an automatic send/receive every’ value to anything between 15 and 30 minutes.

Next, select Define Send or Receive Groups.

Open Outlook, and click Send or Receive.

#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE UPDATE#

Increase Inbox update frequency by following the given procedure: Steps to Remove Duplicate Emails in Outlook 2016/2013/2010/2007įollow the steps in the same sequence as below to remove duplicate messages in Outlook mailbox: Step 1: Configure Rules CorrectlyĬheck the Outlook Rules to ensure that they are not configured incorrectly as this creates confusion among various email folders. This leaves you with the possibility of receiving the already received message again during the next Send/Receive cycle. If the connection is not shut down properly, the ’email message is not flagged as received’. This means that the virus scan solution is responsible for closing down connection to the mail server. But, the email client is actually communicating with the anti-virus scanner. So, when Outlook sends and receives a message, it thinks it is communicating to a mail server. When an anti-virus program is set on the same machine that runs Outlook, the possibilities are that it will intercept ‘Send/Receive’ requests in Outlook. 4. Improper Mailbox Settingsĭue to incorrect settings of the mailbox, while creating a user account, you may receive the same email message, calendar entries, or contacts multiple times. Due to this, you may receive multiple copies of duplicate emails in Outlook. 3. Multiple Account CreationĬonfiguring the same email account on multiple systems can cause incoming data to synchronize repeatedly. The problem occurs because when Outlook is processing the request to send/receive first email uploaded in the mail server, the next send/receive process gets started before finishing the previous one. When the frequency between sending and receiving of data is set for a short time, suppose less than 5 minutes, you may face email duplication problem. Some common reasons that can lead to duplicate emails in Outlook are as follows: 1. Incorrectly Configured RulesĬreating incorrect rules in Outlook is the most common reason that can result in data duplication in the Outlook mailbox. Possible Reasons that Result in Duplicate Emails in Outlook 2016/2013/2010/2007 Once you have detected the cause, you can apply an appropriate workaround to delete multiple emails.

#REMOVE DUPLICATE CONTACTS IN OUTLOOK 2016 FREE HOW TO#

Meaning, business users may end up replying and responding to the same message repeatedly.īefore proceeding with ‘ How to remove duplicate emails in Outlook?’, it is crucial to understand the actual cause of the problem.

Since business users have to deal with numerous email messages and reply to each message, having the same copy of emails may result in the duplicate effort.

Increase mailbox size, which may lead to data file corruption and Outlook hanging issue.

Affect the overall performance and productivity of the Outlook application hence it becomes necessary to delete multiple emails in Outlook.

What Happens when Duplicate Emails Occur in Outlook 2016/2013/2010?įollowing are some challenges you may face due to redundant or multiple emails in Outlook: